Information for speakers and session hosts

• The ICII 2026 will be an in-person event only. Online participation will not be possible.
• The number of speakers and facilitators per non-pre-conference workshops is limited to up to four, due to time constraints.
• Sessions must be interactive. Around 25% of a pre-conference or full session’s duration must be reserved for interaction with and questions from the audience.
• We recommend including at least one introductory presentation in a panel. As presentations will be shared on the conference website, this will allow participants to take home some tangible results.
• Speakers and facilitators cannot participate in more than two sessions.
• The hosting organisation of a pre-conference or conference session is responsible for inviting speakers and organising the session in coordination with the conference organisers, as well as covering travel costs if required.
• Rooms for sessions will be allocated by the conference organisers. These arrangements cannot be changed.
• The hosting organisation of a pre-conference or conference session will be named as a ‘content partner’ of the conference in the agenda and conference report.
• The conference organisers aim to share all presentations given at the conference on the conference website.
• Sessions will be videotaped and shared after the conference.

The conference organisers are not responsible for the travel, hotel and visa arrangements.

Pre-conference and conference sessions
The travel and accommodation costs of speakers/facilitators must be covered by the submitting/hosting organisation if necessary. The conference organisers are not responsible for covering such expenses.

Individual presentation
Limited funding is available upon application for economy-class travel and hotel expenses of speakers and facilitators from non-profit organisations (excluding large national and international donor organisations). Applications for travel grants cannot be accepted after a proposal has been submitted. Travel grants are limited to one speaker per non-profit organisation. For details of travel grants for speakers and facilitators, please consult the conference website

• To be eligible for reimbursement, you must present at least two different quotes for flights.
• Travel expenses will be provided for representatives of not-for-profit organisations (excluding large national or international donor organizations) only.
• There is no limit to the number of abstract submissions and speakers/facilitators per organisation; however, we can cover travel expenses only for one speaker per organisation.
• Reimbursable travel and hotel expenses are limited to a total of USD 1,500 per person. We will cover hotel expenses up to a maximum of six nights during the conference. Only economy class travel will be reimbursed.
• Only tickets for flights, trains, etc. within three days before or after the conference between the closest airport next to your hometown and the conference venue can be accepted. Otherwise, not more than 50% of the ticket will be reimbursed.
• Travel – train, flight, bus – and hotel expenses only. No other expenses will be accepted, e.g. dinner, etc. since food will be provided during the conference.
• Applications for travel expenses made after submission of the proposal cannot be accepted.
• Expenses will be reimbursed after the conference. Travel expenses have to be submitted for reimbursement within four weeks after the last day of the conference. To claim travel expenses, you will be asked to submit your receipts as well as the completed travel reimbursement form after the conference. Only actual invoices or bank statements will be accepted as proof of payment. Online cost estimates are not acceptable.
• In case you cannot follow the rules above, please contact the conference organisers.