Information for speakers and session hosts

The organisers of the conference are not responsible for hotel, travel and visa arrangements. Please make your own hotel and travel arrangements. We strongly recommend to make early flight and hotel reservations.

The conference organisers invite proposals that cover a full 90-minute session. The hosting organisation will be named in the agenda and conference report as a content partner of the conference. If you would like to host a full session, please submit a draft outline of the session to the conference organisers, using the proposal submission form. The proposal must include speakers and the facilitator, as well as the key questions to be discussed.

 

The content of these sessions must focus on a specific topic addressing specific questions that are relevant to a broader audience. Proposals should include concrete objectives for the session. Submissions based on the details of actual results are preferred. Panellists must represent a broad range of stakeholders and/or have a broad geographic background, as well as gender diversity.

• Up to four speakers/facilitators will be granted admission free of charge.
• Speakers/facilitators must be confirmed by 31 August 2024 at the latest. Otherwise, the session might be replaced.
• The hosting organisation will be responsible for inviting speakers and organising the session in coordination with the conference organisers.
• The travel and accommodation costs of speakers/facilitators must be covered by the hosting organisation if necessary. The conference organisers are not responsible for covering such expenses.
• Breakout rooms for the session will be allocated by the conference organisers. Breakout room arrangements cannot be changed.

A limited number of speakers and facilitators will receive free entry to the conference (*does not apply to the pitching session). The speakers must be registered by 15 September 2024 at the latest. Speakers in the pitching session will have to pay the regular participation fee. The conference organisers are not responsible for the speakers’ travel, hotel and visa arrangements.

Limited funding is available upon application for economy-class travel and hotel expenses of speakers and facilitators from non-profit organisations (excluding large national and international donor organisations). Applications for travel grants (category B, individual presentations only) cannot be accepted after a proposal has been submitted. There is no limit to the number of abstracts that can be submitted by an organisation, though travel grants are limited to one speaker per non-profit organisation. 

• To be eligible for reimbursement, you must present at least two different quotes for flights.
• Travel expenses will be provided for representatives of not-for-profit organisations (excluding large national or international donor organizations) only.
• There is no limit to the number of abstract submissions and speakers/facilitators per organisation; however, we can cover travel expenses only for one speaker per organisation.
• Reimbursable travel and hotel expenses are limited to a total of USD 1,500 per person. We will cover hotel expenses up to a maximum of four nights. Only economy class travel will be reimbursed.
• Only tickets for flights, trains, etc. within three days before or after the conference between the closest airport next to your hometown and the conference venue can be accepted. Otherwise, not more than 50% of the ticket will be reimbursed.
• Travel – train, flight, bus – and hotel expenses only. No other expenses will be accepted, e.g. dinner, etc. since food will be provided during the conference.
• Applications for travel expenses made after submission of the proposal cannot be accepted.
• Travel expenses have to be submitted for reimbursement within four weeks after the last day of the conference. To claim travel expenses, you will be asked to submit your receipts as well as the completed travel reimbursement form after the conference. Only actual invoices or bank statements will be accepted as proof of payment. Online cost estimates are not acceptable.
• In case you cannot follow the rules above, please contact the conference organisers.

We plan to make your presentation available on our conference website. Please let us know if you do not want to publish your presentation on the conference website. We assume that you have the copyright of all material used in the presentation unless otherwise noted. If not, it may be necessary for you so send us a modified version of your presentation to be published on our website (different from the one you use during the conference) or to obtain the written permission of the copyright owner of copyrighted material you use in your presentation.